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All that follows is information adapted from the SPARC (Scholarly Publishing and Academic Resources Coalition) website. SPARC is a global advocacy organization working to make research and education open and equitable by design.
1. Know Your Rights as the Author
2. Think about Retaining Your Rights as the Author
Retain Your Author's Rights
Transferring copyright doesn’t have to be "all or nothing." The law allows you to transfer copyright while holding back rights for yourself and others. Some available options:
3. Advice on SPARC Author Addendum or Creative Commons License
What if the Publisher Rejects the Author Addendum or Creative Commons License?
4. Submitting your Work to eScholarShare@Drake Guidelines
eScholarShare is the open access repository of Drake University that collects, preserves, and distributes materials produced or maintained by the Drake community. Please contact Bart Schmidt, firstname.lastname@example.org if you would like your work included in eScholarShare.
Author With Copyright:
Any author publishing work in eScholarShare@Drake must either be the copyright owner for the work or have the permission of the copyright holder to publish it in the Repository.
If the author retains copyright for their submission, no further efforts are required, and they may proceed to the submission process.
Author Without Copyright:
If the author does not maintain copyright, he/she still may be able to submit material to the repository. Many publishers will allow placement in an institutional repository of articles published in their journals or books as a form of "self archiving" in pre-print or post-print form. SHERPA-RoMEO provides information by publisher on what kind of self-archiving activity is allowed for articles in their journals, and one can search for a particular journal and its policies here. If after consulting these sources and/or the publisher, an author is unable to determine whether they retain the right to post their material in the repository, they can email email@example.com for assistance.
Preserve Self Archiving Rights:
Remember, authors can always preserve basic self archiving rights when negotiating copyright issues in book and journal contracts. The SPARC Author Addendum contains language that allows for the posting of published documents in an institutional repository, and can be attached to any publisher’s publication agreement. Authors are encouraged to use this form or otherwise protect their rights when submitting documents to a publisher.
Author Pre-Print version: the author copy PRIOR to any peer-review – [usually the initial submission for publication].
Author Post-Print version: the author copy POST peer review but PRIOR to any publisher formatting, copyediting, pagination, etc.
Publisher PDF version: the actual article as it appeared in the publication. All peer-review, formatting, copyediting and pagination has been included.