Disposition: Materials’ final destruction or transfer to an archives as determined by their appraisal. See also: Retention.
Historical value: The importance or usefulness of records that justifies their continued preservation because of the enduring administrative, legal, fiscal, evidential information they contain.
Non-current records: Inactive records; records no longer used in the day-to-day course of business, but which are preserved and occasionally used for legal, historical or operational purposes.
Record series: A group of similar records that are arranged according to a filing system and that are related as the result of being created, received, or used in the same activity.
Restrictions: Limitations on access to or use of materials. This may be defined by a period of time or by a class of individual allowed or denied access.
Retention: The length of time records should be kept in a certain location or form for administrative, legal, fiscal, historical, or other purposes.
Retention Schedule: A document that identifies and describes an organization’s records, usually by series, and provides instructions for the disposition of records throughout their life cycle.
Sensitive information: Personal or confidential information that should be protected from public scrutiny; information that may be sensitive because of legal, financial, or personal considerations; that may be potentially embarrassing and that individuals may expect to be kept private.
Transfer Agreement: Document describing the process of moving records as part of their scheduled disposition, especially from office to a records center, or from a records center to an archives.
Vital records: Emergency operation records immediately necessary to begin recovery of business after a disaster.